Scrutineering — General Information
Scrutineering for a professional event can be very different from the duties one would be expected to perform at a club event. To keep the technical checks standard at all venues each professional series will have its own technical delegate who will travel with the series. He will relay to the chief scrutineer what items need to be checked and what duties need to be covered. It is then the responsibility of the national chief scrutineer to ensure that the crew is fully prepared to perform the duties required.
Each series will have its own Technical Rules and Regulations, and Sporting Regulations. The Technicals have the information necessary to be able to design, build, and bring to competition a vehicle that should be legal for the series. The Sportings inform all entrants and participants how an event will be run.
As a scrutineer at one of these events you are expected to have read the information, in both sets of regulations, as they pertain to scrutineering, technical inspection, pit lane, what the teams may do during practice, qualifying, the race, and parc fermé, along with any other material that is provided to you.
In the US, the period when post-race checks are performed, and vehicles are held in a secure area waiting to see if any protests are made, is frequently referred to as impound. To other countries the term impound may mean that the vehicle has been confiscated and that the team may never see it again. For this reason, we prefer to use the universally recognised term parc fermé which means closed park, an area where vehicles are held without the teams being able to work on them.
My expectations are that everyone on any of my crews knows how to behave in pit lane and on the grid. The majority of what you will be doing is covering items as they are happening in the garages, but you still need to know how to keep yourself safe and out of the way. Also, there may be times that we are asked to assist with some of the grids because of the numbers of vehicles vs. the number of pit and grid volunteers.
You are at the event to perform certain duties – not to take photographs, ask for autographs, try to interview for a job, etc. If the teams offer something that you would like then you are allowed to accept it, but it should be viewed as a sign of friendship or thank you for a job well done, not a bribe to overlook any indiscretions.
Chief Scrutineer – Suzanne Royce
I am now asking everyone who might be interested in joining one of the scrutineering crews to complete the PDF form below and return it to me. Clicking on the link will either download the form to your Downloads folder or open it in your browser. Complete the information, save a copy to your hard drive, then either attach it to an email or if there is a "Submit Form" button at the top RHS click on it and it should attach itself to your email. If you have any problems please let me know.
Downloads will be either Microsoft word documents or PDFs. It is recommended that you have the free Adobe Reader installed on your system. Click on the link to get the latest version. Please note that this link will take you to the computer version. There is also a mobile app which can be found by exploring the Adobe site.
The following information is grouped by venue and event. COTA refers to Circuit of the Americas, Austin, Texas.
COTA – MotoGP, F1: Beige long-sleeved shirt supplied by COTA. Black trousers or black jeans (in good condition) supplied by you. Comfortable closed-toe shoes.
FormulaE: The uniform will be long black trousers or black jeans (in good condition), white shirt (golf shirt, t-shirt, regular shirt) - both/all supplied by you and without any large areas of advertising or sayings. Comfortable closed-toe shoes. Hats without any obvious commercial advertising or sayings. It is possible that we may have official shirts provided to wear — if there is only one provided then it should be worn on the Race Day.
WEC: The uniform when working in pit lane will be firesuit, which will be provided for you. At other times long black trousers (preferred) or dark jeans (in good condition), white shirt (your choice of golf, t-, or regular). Comfortable closed-toe shoes. Hats without any obvious commercial advertising or sayings. All except for the firesuit will be provided by you.
If in doubt – ask!
The following items are listed as needed or optional. If you have any questions let me know.
Pen or pencil
Radio belt (or similar)
Gloves (for handling tyres, etc.)
Rain gear (preferably not red or yellow, but those colours will be acceptable if that is all you have)
Suitable jacket or layer if temperatures warrant one (there should be no advertising or slogans visible)
Personal refreshments (lunches and water will be provided, but if you would like to bring a personal refreshment that might be placed in a shared refrigerator then write your name on it)
Camera for when you are off duty.